Mineral companies should carefully consider the project's development and future capacity requirements when negotiating and providing for infrastructure access. The terms of access should clarify the amount of capacity on the network to be allocated to the mineral company (e.g. in terms of tonnes per annum in the case of iron ore) and whether this is on a "wet" or "dry" basis.
Charges may be subject to escalation based on, for example, a price index. Charges may also include a capital recovery component for the amortisation of capital costs associated with land acquisition and the cost of establishing and replacing infrastructure capacity over time. In some jurisdictions, access charges may be subject to approval by competition or other regulatory authorities.
The contracting parties should bear in mind that the terms on which access is granted by an incumbent network operator may require approval from government or regulatory authorities (such as competition or port authorities)
The mineral company should take into account the normal timeframe for the granting of such approval(s) together with the costs involved.
Listed companies should bear in mind that the rules of the exchange upon which they are listed may include provisions limiting the term or operation of certain agreements. Connected transactions in particular may be subject to shareholder approval and be subject to limited to a certain time period. For example, under the Hong Kong Stock Exchange rules, continuing connected transactions are generally only permitted for three year periods (after which shareholder approval must be refreshed). The applicable exchange rules may apply different tests to connected transactions than it does to transactions entered into at arm's length and including normal commercial terms with non-connected third parties.
In some cases, the parties will need to construct new infrastructure or expand existing infrastructure (for example, product loading infrastructure or a new berth at port). The access agreement will need to set out detailed arrangements dealing with the timetable for construction of such infrastructure, financing and ownership.
Where the mineral company has constructed its own infrastructure (such as product loading infrastructure or rail sidings), the agreement will need to include specific provisions where such infrastructure has a direct operational interface with the network owner / operator's transport infrastructure. The agreement should address how the relevant infrastructure should be constructed and maintained to a standard that best ensures the project's safe and efficient operation. A network operator may also stipulate certain minimum handling specifications for product to be transported on the network.
If mine product is to be stockpiled, the parties should consider whether minimum stockpile levels should be maintained to effect efficient transport operations.
Where the access arrangement include the construction of new infrastructure, the parties should consider the establishment of a management committee to oversee and manage the planning, construction and budgeting of capital works and procurement together with the operation of the infrastructure and scheduling of services. A management committee may also be a useful mechanism to facilitate the general monitoring, identification and implementation of reasonable and practical solutions to problems that may arise during the lifetime of the access agreement.
The access agreement should include basic provisions on the appointment of members to the management committee and the conduct and regularity of meetings.